Complete Office Cleaning Checklist and Guide

Office Cleaning continues to remain a top priority on the to-do lists of business owners & office managers, especially in the aftermath of the covid-19 pandemic. Having a proper office cleaning plan and schedule will save you from humiliation in front of your office visitors and potential clients and help ensure your workers' complete safety from office germs. Hiring a professional office cleaning company like Clean Group Office Cleaning company is the best long-term solution.

If you are just getting started in the office cleaning business space or need help with your DIY office cleaning project, here’s everything you need to know about office cleaning, including a complete professional cleaning checklist and how to hire the best office cleaning services from CLEANA Office Cleaning company.

Benefits of daily office cleaning

Ideally, a commercial building should be cleaned daily, which will have many benefits besides the apparent “safety from the pandemic.”

For one, routine cleaning will help keep your premises beautiful and appealing to visitors and will help you make a great impression on everyone who enters the office. This is crucial because research shows that customers wouldn’t prefer to visit dirty or poorly maintain business locations. A dirty or germ-ridden workplace can also become a cause of spreading infections and diseases in the office. Diseases like covid-19 can spread through touch or direct contact with infected surfaces like door handles or light switches in a commercial building.

Another benefit of cleaning the workplace is an increase in productivity. While a messy or mismanaged workspace will promote stress among workers and cause distractions, regular cleaning can help improve productivity in the office and might even help increase your business revenue.

Office Cleaning Plan & Checklist

Having a detailed plan to clean your office will allow you to always be on top of the cleaning tasks to be done. Here’s our checklist of everything you need to do, including the resources to be arranged, for an office cleaning job.

Arranging the Cleaning Supplies

Before you start cleaning or get your cleaning team to start the project, you’ll need to make sure that they have the best quality and possibly the latest cleaning supplies

If you are wondering what cleaning supplies are, it’s everything that is used in a cleaning job and will include cleaning chemicals, equipment and tools, among other things. You can get them from your local supply store or a dedicated cleaning supply store.

When choosing and buying cleaning supplies, your goal should be to buy the most efficient products that can provide quick and effective cleaning results without costing a lot. Here are some options you can consider:

Cleaners: handmade cleaners like bleach solution and vinegar, store-bought cleaners, non-toxic eco-friendly cleaners. Avoid buying or using harsh chemicals for cleaning as they might have serious impacts on people’s health.

Disinfectants: These are products used to remove or kill germs in a setting. Look for EPA-approved disinfectants that are suitable for commercial premises and are not harmful to people and the environment.

Equipment & Tools: Cleaning equipment, such as microfibre cloths, cleaning cloths, paper towels, vacuum cleaner, gloves, brush, squeegee, duster, mop, floor scrubber, etc.

If you are hiring a professional cleaning company, chances are that your cleaning company provides the cleaning supplies and equipment so you don’t have to.

Trained & Skilled Cleaners

Other than the cleaning supplies, you’d also need to have access to a team of skilled and well-trained office cleaners. For small office spaces, a couple of cleaners should be enough, while a full team of 10+ cleaners is recommended for the cleaning of large buildings.

Commercial cleaners must have good experience in the cleaning of your particular type of buildings. Different types of buildings, such as offices, gyms, schools, hospitals, etc. have different cleaning requirements, so it’s crucial that your cleaner knows how to clean your premises in the most efficient way making the best possible use of the available resources.

Office Cleaning Steps & Checklist

Cleaning of common areas, reception, workspaces, offices & meeting rooms

First of all, you need to make sure that all the visible areas and spaces in your office are in neat condition. Start with the reception area, cleaning all the floors and surfaces, dusting, mopping and/or vacuuming as required, and move towards workspaces, meeting rooms, private offices and all other areas in the office. Do not miss your office carpets and upholstery including couches and blinds when cleaning these common areas.

Other than that, make sure to empty and clean trash cans all around the place and replace liners. If it is not possible to clean all carpets and upholstery daily, do consider vacuuming them at least once every couple of days to remove dirt and dust. In addition, clean and disinfect all high-touch surfaces such as light fixtures, water taps, electronics, door handles, knobs, keyboards, phone receivers, buttons, etc.

Cleaning office kitchens

If you have a kitchen or pantry area in your office, make sure to keep it clean and hygienic to avoid contamination through eatables. The office cafeteria tends to get dirty easily and frequently, so it might need more frequent cleaning than other areas like meeting rooms. The food preparation area, particularly, should be kept as hygienic as possible.

Clean and disinfect the kitchen slab, countertops, electronics, microwave, refrigerator, and sink area diligently and routinely. Use a disinfectant solution to mop the kitchen floors. Take out the trash and replace the liners. Once every week or so, deep clean all kitchen appliances, including inside the refrigerator and microwave.

Clean water coolers and dispensers at least once every week.

How to clean Office Toilets & Bathrooms

The toilet in an office will have more germs than any other area anywhere. This is why office toilets must be cleaned multiple times during the day, depending on the traffic and frequency of use. In addition, all sensitive areas in and around the toilet should be disinfected regularly.

Start by cleaning the floors and all surfaces. Wash the sink and slabs using a detergent solution. Clean or wipe all glass and mirrors properly. Disinfect all surfaces.

Clean and disinfect toilet bowls, urinals and drains properly. Remove any blockage, hair and residue to make sure proper flow of liquids. Replenish toiletries after you are done cleaning everything.

Cleaning office desks & workspaces

Keeping office workspaces neat and tidy is not just an option, but it’s compulsory if you want to keep your workers healthy and productive. Start with instructing your workers to keep their respective desks clean and organised at all times and avoid eating at desks.

As for cleaning office desks, daily cleaning, dusting and wiping are recommended for the best results. Clean computer screens, keyboards and other electronics. Remove any trash, paper, food particles, and other debris from desks. Vacuum floors all around desks. Dust or wipe desks using a microfiber cloth with or without a detergent solution. Disinfect all high-touch surfaces and objects, including phones, keyboards, mouse, stationery, lamps, picture frames, copiers, and others.

Cleaning the outside area

If there is open space outside your office building, which is being used either for parking or any other purpose, you should clean that too on a regular basis. The exterior of the office building should be kept clean and well-maintained to make a great first impression on the office visitors. Daily sweeping followed by bimonthly or fortnightly deep cleaning of the exterior is all you need to maintain an astounding aesthetic appeal of your place.

If there are gardens, trees or plants in and around your building, make sure to take good care of them. Water the plant, trim back branches of trees to keep them looking good and prevent mishappenings, and maintain proper lighting all around the place.

And lastly, keep your cleaning equipment in good condition through routine maintenance and proper care. If you are managing an in-house team of cleaners, make sure that they keep all of the supplies and tools at their designated place at the end of the day. All cleaning equipment, machines and tools should be properly cleaned, washed and dried before replacing them after you’re done cleaning. If you are too overwhelmed by the cleaning job or have no time to manage a full-time cleaning team, the option to outsource commercial cleaning services is almost always more efficient and cost-effective.

Frequency of Office Cleaning

Ideally, an office should be cleaned daily because it acquires and accumulates dust and dirt daily. Daily cleaning may include basic tasks like floor cleaning and mopping, toilet cleaning, dusting, vacuuming, disinfecting, etc.

In addition, the building and all areas in and around should be thoroughly cleaned at least once every month or so. An office deep cleaning job would include basic cleaning followed by deep scrubbing floors, carpet deep cleaning, window cleaning, external windows cleaning, vents and air ducts, cleaning of lifts and stairs, handrails, deep cleaning of kitchen and appliances, stain removal from walls, workspace cleaning, and disinfecting all frequently used surfaces and areas. In addition, you can consider washing any outdoor spaces such as car parks, corridors and the building exterior every once in a while for the best effect.

Hiring a Professional Office Cleaning Company (& the Cost of cleaning)

The best option of all, in almost all cases, is to hire a professional cleaning company for outstanding cleaning services for your office and other commercial premises in Sydney. It’s even better than having your own, in-house team of cleaners because managing a full-time team and paying them a weekly/monthly salary irrespective of the actual work done can take a big toll on your valuable time and money. Moreover, finding and hiring high-quality cleaners for full-time can alone take a lot of your time. The alternative, to outsource office cleaning services, is a great option, saves you time and money and practically guarantees great results without fail.

As for the cleaning cost, contact us to find out how much it will cost to professionally clean your office premises in Sydney. We promise to give you the best cleaning quote in the market.